Employee monitoring tailored for law firms—prevent malpractice, data leaks, and compliance risks
Record Legal Conversations & Generate Transcripts
Monitor Legal Communications on Secure Channels
Track Legal Team Movements & Device Locations
Monitor Billable Hours & Legal Productivity
Control Access to Confidential Legal Files
KnowIT is comprehensive employee monitoring & data loss prevention software tailored for law firms. It provides real-time visibility into employee computer activity, protects sensitive client data, and ensures compliance with legal industry regulations.
Mishandling client information through misplaced files or misdirected communications, potentially compromising attorney-client privilege.
Staff inadvertently accessing restricted client data due to insufficient controls, violating confidentiality obligations under ABA Model Rule 1.6(c).
Increasingly sophisticated phishing attacks and malware targeting attorneys and staff.
Reliance on improper sources or unverified AI-generated content, damaging credibility and potentially resulting in sanctions.
Misfiling documents, using outdated templates, or accidental deletions that result in delays, missed deadlines, or malpractice claims.
Errors such as overbilling or double billing can damage client trust and lead to disputes or legal penalties.
Heavy workloads for associates and paralegals without adequate oversight, increasing turnover and the likelihood of mistakes.
According to the ABA’s 2023 Legal Technology Survey, nearly 30% of law firms reported a security incident in the past year
KnowIT provides tailored security and productivity solutions specifically designed for law firm operations.
Track every file edit, move, deletion, and transfer — even to USB, email, cloud, or printers
Log every email, IM, and call — with timestamps and alerts for improper file sharing
Track logins, idle time, and productivity scores — by role, not just raw hours
Get real-time alerts when sensitive keywords appear in emails, chats, or copied text
Capture periodic screenshots and keystrokes inside sensitive apps for verification
Link time entries to screenshots and keystrokes to support disputed invoices
Monitor and block unauthorized apps, websites, cloud platforms, or personal webmail
Remotely lock, wipe, or disable Androids in case of theft, loss, or termination
Verizon’s Data Breach Investigations Report found that human errors—like misconfiguration or insider mistakes—appear in nearly three-quarters of all breaches
KnowIT helps law firms reduce risk at every level by monitoring and preventing role-specific threats across all departments.
Accessing client files outside their cases
Sharing confidential information inappropriately
Using personal devices for work without security
Downloading client documents to personal storage
Copying sensitive case information to external devices
Working on personal matters during billable time
Accessing financial data beyond their role
Inappropriate use of firm resources and time
Potential insider threats to firm operations
Who accessed that case file last?
Has anyone tried to email a client file to their Gmail?
What documents did my paralegal delete yesterday?
Is anyone working on confidential matters from a personal device?
Who printed the full client roster — and when?
What files have been copied to USB drives or uploaded to the cloud?
Is anyone using unapproved messaging apps with clients?
Which staff member is consistently staying late and burning out?
Who’s missing deadlines — and why?
What’s the actual workload distribution across my team?
Has anyone searched for “job openings” or “how to quit”?
Are my associates using Westlaw or just Googling?
Can I see what was on an associate’s screen at 10:03 AM Tuesday?
What was discussed on the last client call from the mobile app?
Who’s using unauthorized billing software or templates?
Are we using outdated document templates in family law cases?
Can I recover a deleted motion draft from last week?
What’s my firm’s exposure if a client disputes an invoice?
Has any staff member mentioned a client name on social media?
Who installed that AI drafting tool — and is it compliant?
Purchase a license of KnowIT or try it free
Install KnowIT on company Windows, Mac, or Android devices
View employee activity and reports from your online portal
Your data from KnowIT is securely encrypted and available through an intuitive online portal. Log in from any web browser to instantly access insights, set alerts, run searches, and generate detailed reports.
View screenshots, email communications, file transfers, IM chats, app usage, and productivity metrics—all in one convenient place.
Set personalized alerts for file activity, employee locations, keyword triggers, and more.
Automatically record and transcribe Android calls. Search transcripts, listen to recordings, and set keyword-based alerts.
Track the real-time and historical location of company devices.
Create custom rules to control file transfers, cloud uploads, and manage peripheral devices.
Customize your portal interface to focus only on the insights and reports you need most.
Create departments, assign employees, categorize apps as productive or unproductive, and track firm-wide holidays.
Instantly generate over 25 insightful, ready-to-use reports to keep your firm informed and compliant.
KnowIT was born out of our own frustration for our search of an effective monitoring and data loss prevention solution — from requiring expensive hardware, needing lots of IT training and never ending calls from pushy salesmen — existing solutions were unsatisfying compromises to real world problems
KnowIT is the only cloud-based employee behavior monitoring software that supports both computer and mobile devices — allowing you to bring smartphone activity such as voice calls, WhatsApp, and other messaging applications that your team use into your sphere of knowledge.
Besides this, it is also easy to use and does not require any long term contracts.
Our private cloud solution also provides an API which you can use to integrate your own private instance of KnowIT into your systems.
KnowIT continually revolutionizes security & productivity software. Keep yourself educated with the latest breakthroughs, and receive exclusive discounts and offers by signing up now!
See all the features of KnowIT that make our software the best computer monitoring software for your business.
KnowIT was really well named. I was up and running without our IT department.